Press Release

Seven «Technological» Policies to Protect the Companies
E-Mail, Internet, Computers...: The Guidelines to Be Followed by Employees

MONTREAL, November 25, 1998 -/ After having been the first legal publisher to offer Internet contract forms in 1997, Jurifax is again innovating by introducing today seven technologically oriented policy forms for companies:

• Internet Use Policy (sample)

• E-mail Use Policy

• Computer Use Policy

• Telephone Use Policy

• Fax Use Policy

• Photocopier Use Policy

• Intranet Use Policy

These company policy forms answer to an urgent business need. Since companies are often at a loss when dealing with improper use of their technological resources, they must impose guidelines to their employees. However, barely 10% of companies have such written policies.

Description
The Jurifax company policy forms clearly specify the guidelines to be followed by employees. These forms also indicate:

• the company's various rights, including the right to monitor and intercept any communication initiated from the company's technological ressources;

• the use of resources for personal purposes;

• the protection of the company's and third parties' intellectual property;

• the employees' written commitment to respect the policy;

• the applicable sanctions in case of violation, leading in some cases to dismissal.

The Jurifax company policy forms may also be easily adapted to the needs of educational institutions, governmental agencies and associations of individuals.

Format and Price
The Jurifax company policy forms are available in English, French and Spanish, in digital format that may be readily adapted. A user’s guide is provided. Each form is offered at US$34.99 and may be ordered on-line directly from the Jurifax Store.

About the Author
Vincent Allard, LL.M. and M.B.A., a Canadian business lawyer for 17 years, is an information technology specialist. He has consulted over 500 technology-related policies, originating from numerous countries, fields of activity and businesses. According to Mr. Allard, «a company may be sued if improper use of its technological resources causes damages to a third party. If the company has no written policy, its defense will be handicapped. From now long, with these new company policy forms, it will be easier for companies to protect their resources and their reputation.».

About Jurifax
Since 1995, Jurifax has specialized in the electronic publishing of legal products, especially commercial contract forms intended for business people and legal professionals. In January 1996, Jurifax became the first North American legal publisher to launch a fax-on-demand transmission system for its digital products, in cooperation with Bell Canada, the largest telecommunication company in Canada.

Renseignements
Michael Vincent, M.B.A.
Director General, Jurifax inc.
Tel: 1-888-JURIFAX / 1-888-587-4329
jurifax@jurifax.com
http://www.jurifax.com

This Press Release is also available in French and in Spanish.

Internet Use Policy
(Sample)

Policy

6.04 Authorized Use

The user may not access the Internet unless access and use are justified by:

1. the requirements of user's functions within the Company and the performance of the tasks stemming therefrom;

2. the requirements of the project to which the user is assigned;

3. the terms of the contract the user is responsible to perform;

4. he repairs, changes or replacements required by an authorized Company representative;

5. etc.

While accessing and using the Internet, the user may not, for any reason whatsoever, do any act that constitutes illegal or unacceptable behavior. More specifically, but without limitation, the user may not, voluntarily or through negligence:

1. access the Internet or use it without prior approval of an authorized Company representative;

2. use someone else's access code or password to access the Internet;

3. use a workstation other than his or her own to access the Internet without prior approval from an authorized Company representative;

4. obtain or attempt to obtain unauthorized access to the Internet;

5. allow or tolerate access to the Internet or its use by an unauthorized person;

6. use his or her access code or password to access the Internet other than by means of the Company's computer resources or from a location other than the one where the Company performs its operations, without prior approval by an authorized Company representative;

7. reveal his or her access code or password to a third party;

8. etc.

In the ordinary course of its business and for legitimate reasons of management or of security, the Company may, at its sole discretion and without prior notice:

1. peruse, read, copy, reproduce, print, use, communicate, keep, move, store or destroy, in whole or in part, the information, messages, files or data located in the Internet network access system or emanating therefrom, whether or not such information, messages, files or data have been created, received or kept by the user with the help of said system;

2. monitor, in real or deferred time, using any technical means, access to the Internet network and the use thereof by the user, whether or not the user is aware of being monitored;

3. intercept or record any transmission, communication or work session, whether or not the user is aware such interception or recording is taking place;

4. etc;

2.00 The Employee undertakes and binds himself towards the Company:

1. to respect each and every provision of this Policy;

2. to promote the spirit and the letter of this Policy;

3. to initiate, if needed, necessary actions either by himself or by others to ensure the respect of this Policy;

4. etc.